Clerk/Head of Legislative Services

• Supervises other Departments

• Secretariat for Plenary Sessions

• Covers Proceedings on the floor of the Chamber

• Prepares Votes and Proceedings

• Convey Resolutions at Plenary Sessions

• In charge of Courtesy Visit and Plenary Observation to the House

Deputy Clerk of the House/Director Legal Department

• Rendering Legal Advice to the Speaker Honourable Members and the Office

• Drafting, Amending and Vetting of Bills

• Liaising with Ministry of Justice to represent the interest of the House on pending Legal matters in Court

• Watch briefs for the House

• Attend and function at Committee meetings

Committee Department

• Committee as a Department in the Legislative Arm of the Government is saddled with the responsibilities of providing Secretariat Assistance of Twenty-Two (22) House Standing Committees. Each of these Committees comprises selected groups of Legislators assigned to examine matters more closely than could be done at the plenary. Once again, functions of the Department includes scrutinizing draft Bills and the State Budget Proposal through Stakeholders forum; Oversee Government Programmes; and provide an opportunity for Public to participate in the Legislative process.

Bills Department

• Processing Bills, Distributing Bills and vetting.

Planning, Research and Statistics Department

• Collation of Data of all Activities in the House

• Preparation of Annual Report

• Secretary for Tender Board Committee

• Execution, Coordination and Supervision of Projects

• Preparation of Training Proposal and Execution

• Collaboration with other Department in preparing the Budget

Administration and Supplies Department

• Provide centralized direction, support and leadership for effective Administration

• Coordinate the manpower planning, Recruitment, induction, confirmation, Training, Assessments and Performance, Appraisal, Leave, Promotions, discipline.

• Implementation of all policies and programmes relating to Administrative functions.

• Provision of essential and Administrative support services

• Procure and store all necessary Resources

• Procure and store all necessary Resources

• Inventory control of all organizations' Resources including but not limited to offices, fixtures and fittings.

• Prepare Budget Estimates

• Pension and General Welfare matters

Internal Audit Unit

• Checking of Monthly Reconciliation of Salaries and Allowances of Honourable Members and Staff of the Ogun State House of Assembly as prepared by the Account Department.

• Checking of Prepayment Vouches.

• Ensuring that monies are expended for the purpose of which they were released for.

• Checking of Monthly returns and reconciling such with the expenditure of the House.

• All other duties that are necessary in the cause of the duty of the Internal Audit.

• Working directly under the supervision of the Clerk’s Office

Publication Department

• Production of accurate records and up-to-date Daily Hansard in conformity with Parliamentary reporting procedure.

• Coverage of House Committees Assignments and Courtesy Visits.

• Preparation of Bound Volume of Official Report.

Finance and Accounts Department

• Monthly preparation of inputs to the Accountant General

• Monthly preparation of Salaries and Allowance Reconciliation Statement

• Monthly preparation of returns both heads and Sub-heads to the Ministry of Budget and Planning

• Monthly preparation of payment vouchers

• Preparation of Bank Reconciliation

• Preparation of Annual Increment to concern Officers.

• Preparation of Promotion Arrears to concern Officers

• Analysis of Monthly Expenditure

Information Department

• Ensure comprehensive publicity for Ogun House of Assembly Legislative Business, Legislative Activities in print, Broadcast and on line meeting.

• Production of the Legislative Page in Ogun Update Official Monthly Publication of the State Ministry of Information and Strategy.

• Media Tacking of news on Ogun State House of Assembly.

• Assessment of Feedback on Ogun House of Assembly activities from the members of the public.

Printing Press Unit

• Production of daily Order Paper’s, Votes and Proceedings for Plenary.

• Setting and Printing of the Bills for Governor’s ascent.

• Production of Official Identity Cards for Honourable Members and Staff.

• Complimentary of Bound Volume of Hansard.

• Production of Bound Volume of Hansard

• Printing of Flex and any other jobs assigned to us.

Establishments Unit

• Recruitment and Promotion of Staff

• Keeping data of personnel

• Processing of Retirees Pension and Gratuity

• Keeping of Record of Service of Staff

• Processing of Annual Leave and Maternity

• Preparation of Budget and Manpower.

Technical Unit

• Maintenance of Electrical and Electronics Appliances

• Clearing Fault

Table Department

• Table department